Who is this for?
Perfect for HR departments, recruitment agencies, and talent acquisition teams that receive high volumes of job applications via email and want to automate data entry and organization.
What problem is this workflow solving?
Manually reviewing every email, downloading CVs, and entering details into spreadsheets or ATS platforms can take hours each day. This workflow eliminates that effort by automating the entire process, ensuring every candidate is properly recorded and no application is missed.
What this workflow does
- Monitors the HR email inbox for new applications.
- Downloads CV attachments and extracts data using OCR and AI parsing.
- Structures candidate details (name, skills, experience, education, contact info).
- Adds extracted data into Google Sheets or Excel.
- Updates your ATS automatically through API integration.
- Stores CVs in Google Drive, organized by date or job role.
- Notifies the recruiter when a new application is processed.
How to set up this workflow?
Built on n8n, this workflow integrates:
Email Trigger (HR mailbox)
- OCR / AI Parser
- Google Sheets or Excel
- ATS API
- Google Drive
- Slack / Email Notifications
To activate: Connect your HR inbox, OCR service, spreadsheet, and ATS. Once activated, the workflow will automatically process all incoming applications in real time.
How to customize this workflow to your needs
- Adjust data fields based on your hiring process.
- Change file storage structure by department or role.
- Add filters to skip incomplete applications.
- Customize recruiter notifications or summary reports.
Need help customizing?
Please contact hello@icts.io for any custom request.
